Workshop software · Trucks, vans & cars · United Kingdom

The whole workshop,
in your hand.

Jobs, inspection sheets, defects, estimates, invoices and card payments — on the iPad in the bay and the phone in your pocket. Works with gloves on. Works without signal.

Start your 14-day free trial →Book a demo

No card needed · cancel any time · from £79 a month, VAT reverse-charged

Built in conjunction with local Workshops.

Workshop in the Republic of Ireland? See Irish prices and sheets →

The Today screen on iPhone: the workshop's name, and every job in the workshop with its plate, customer, vehicle and mechanic

The Money screen on iPhone: what the workshop is owed, what is overdue, and every unpaid invoice

Built for

HGV & trailer workshops

The DVSA safety inspection and the service sheet, tachograph calibration and annual test dates on every unit, defects that follow the vehicle.

Van & light commercial workshops

A pre-MOT check for vans, the service inspection sheet and the traffic-light health check — the same sheets, sized for the vehicles that come through the door.

Car garages

A pre-MOT check by MOT inspection section, the traffic-light vehicle health check customers understand, and a car and van service sheet.

All five sheets come with every plan. See the inspection sheets →

From the workshop that has been on it longest

We ran the workshop on a system but it wasn't flexible and designed around how we actually work. We gave Workbay a go and it's just night and day compared to other solutions. The App is what you would expect from a top tech company and it's just so easy to use. 10/10.

Darren Courtney, OwnerDGC Motors Ltd · Co. Monaghan

01 · Built where the work is

Works without signal

The App keeps working in the dead corner of the yard. Every entry queues on the device and syncs when signal returns — nothing is lost to a force-quit, and nothing is entered twice.

Works with gloves on

Pass and fail are 60-point targets, not 44. Apple's minimum assumes a bare fingertip on a stationary device; ours assumes nitrile gloves at arm's length on a trolley-mounted iPad.

Two shells, one app

A mechanic gets two tabs and big targets. The office gets five tabs and density. The same sign-in decides which — admins configure anything.

02 · The inspection sheet

Colour means something here.

Green is a pass. Red is a failure. Amber is a date falling due. Nothing else on the screen competes with them, because the inspection sheet is where a misread is a safety event. Every status carries a mark and a word as well as a hue — legible to a colour-blind mechanic in full sun.

Failures raise defects, defects carry photographs, and rectification is recorded against the vehicle — the full history is on the timeline when the inspector asks. The finished sheet is signed on the screen and lands as a PDF.

The five sheets, in detail →

Safety inspection · DSIBX71 KPN

Brake lines & hoses
Pass
Steering linkage
Play in drag link
Fail
Road wheels & hubs
Pass
Tachograph seal
Pass
Annual test
HGV roadworthiness
Due 14 Oct

03 · On the trolley

An iPad in the bay, a phone in the pocket.

The sheet runs on the iPad. The card reader is the phone in the mechanic’s pocket — iPhone or Android, Tap to Pay needs no terminal. Both are the same app with the same sign-in, and the job moves between them as the work does.

iPhone & iPadThe App Store. The iPad on the trolley, the phone in the pocket.
AndroidGoogle Play. The same app, phone or tablet, Tap to Pay included.
On the webJobs, customers, the fleet, the diary, money and people, at a desk with a keyboard. For administrators.

The inspection runner on iPad: a list of inspection items with large Pass and Fail targets, one item failed with a note

04 · Money that stands still

Change a rate today.
Last month doesn’t move.

Every price, cost and labour rate is written onto the job at the moment it’s recorded. Updating your price list never rewrites an invoice already issued — a failure mode workshop software is notorious for, and the first thing we fixed.

Get paid at the counter.

Every plan issues numbered VAT invoices (if VAT-registered) with the job report attached. On Premium, Stripe delivers and chases them — card at the counter, Tap to Pay on iPhone at handover, bank transfer or SEPA direct debit for account customers — paid straight into your own Stripe account. Workbay decides the VAT treatment, line by line; Stripe does the arithmetic. Workbay never touches the money and adds no fee to it.

An invoice on iPhone: the total, the labour and parts split, the VAT rate and the sentence saying why that rate applies

05 · What changes

The paperwork writes itself

The job card, the inspection sheet, the report and the invoice write themselves from the work as it happens. Nothing is typed twice, nothing is looked for in a drawer.

Things that chase themselves

Estimates go out by email and come back approved with one tap. Invoices are delivered and reminded automatically. MOT and annual test dates turn amber three weeks out, so you sell the pre-test check before the customer books the test.

An app people actually use

Big targets, plain words, no training day. The mechanic gets two tabs; the office gets five. Native on iPhone, iPad and Android, and the office half in a browser.

Everything the app does, screen by screen →

06 · Two plans, one free fortnight

Pick a plan. Pay nothing for 14 days.

✓ 14-day free trial · no card · cancel any time

Premium

Standard

One user licence

The whole workshop, run by the person who owns it.

£79/ month

No VAT charged — you reverse-charge it · or £869 a year, one month free

Start 14-day free trial →

14 days free. No card. Nothing charged until you add one.

Included
One user licence — the owner who does the work, everything unlocked
The app on iPhone, iPad and Android — the tablet in the bay, the phone in your pocket — and the office in a browser
Jobs from opening to handover: job card, labour, parts, works description
The diary: book work in, see the week, put a mechanic on it
Inspection sheets ready to use — HGV, trailer, van and car
Inspections that work offline, with gloves on
and 10 more, side by side

07 · How it starts

01
Sign up here
Email, password, workshop name, plan. Three minutes. No card.
02
Open the app
Download Workbay from the App Store or Google Play and sign in on your phone or tablet with the same details. Your inspection sheets are already loaded.
03
Run a real job
Fourteen days is long enough to take a vehicle from booking-in to invoice and judge it on that.
04
Add a card, or don't
We email a link three days before the trial ends. Add a card to keep going; do nothing and nothing is charged.

Start your free trial →Book a demo

The whole workshop,in your hand.